Admin & Finance Manager 354 views

Department: Finance & Accounts
Reports To: Finance Manager
Location: Transgambia Bridge Company (TBC)

Job Purpose

The Finance Officer is responsible for supporting the financial operations of the Transgambia Bridge Company by ensuring accurate financial record-keeping, effective management of petty cash, timely reconciliations, proper accounting postings, and compliance with the Company’s financial policies and procedures. The role contributes to maintaining sound financial controls, operational efficiency, and accountability.

Key Duties and Responsibilities

Petty Cash Administration

• Administer the Company’s petty cash fund in accordance with approved financial policies and procedures. 
• Ensure all petty cash disbursements are properly authorized before payment. 
• Verify supporting documents such as receipts, invoices, and payment vouchers before releasing funds. 
• Maintain adequate petty cash balances through timely reimbursement requests. 
• Safeguard petty cash and ensure secure custody at all times. 
• Maintain an updated petty cash register for all transactions. 

Petty Cash Reconciliation

• Perform daily, weekly, and monthly petty cash reconciliations. 
• Reconcile physical cash balances with petty cash records. 
• Investigate and report any discrepancies immediately to the Finance Manager. 
• Prepare petty cash reimbursement schedules supported by complete documentation. 
• Ensure all petty cash transactions are accurately recorded before replenishment. 

Financial Posting and Bookkeeping

• Prepare and post petty cash transactions into the accounting system. 
• Process journal entries accurately and within established timelines. 
• Maintain the general ledger and subsidiary ledgers. 
• Ensure proper coding of financial transactions according to the Company’s chart of accounts. 
• Verify the completeness and accuracy of accounting entries before posting. 
• Maintain proper filing of accounting documents for audit purposes. 

Accounts Payable Support

• Assist in processing supplier invoices. 
• Verify payment requests and supporting documents. 
• Prepare payment vouchers. 
• Monitor outstanding payables and maintain accurate supplier records. 

Bank and Cash Management

• Assist in preparing bank reconciliations. 
• Monitor cash balances and report liquidity requirements. 
• Support cash flow management activities. 
• Prepare cash position reports as required. 

Financial Reporting

• Prepare monthly petty cash expenditure reports. 
• Assist in preparing monthly management accounts. 
• Generate financial reports as requested by management. 
• Provide accurate financial information for decision-making. 

Budget Monitoring

• Monitor departmental petty cash expenditure against approved budgets. 
• Identify unusual expenditure patterns. 
• Assist in budget preparation and monitoring activities. 

Internal Controls and Compliance

• Ensure compliance with Company financial policies and procedures. 
• Maintain proper segregation of financial duties. 
• Ensure all financial transactions are supported by valid documentation. 
• Assist internal and external auditors during financial audits. 
• Recommend improvements to financial controls where necessary. 

Records Management

• Maintain accurate accounting records and files. 
• Ensure proper storage and retrieval of financial documents. 
• Maintain confidentiality of financial information. 
• Ensure financial records comply with statutory retention requirements. 

Tax and Regulatory Compliance

• Assist in the preparation of statutory returns where applicable. 
• Ensure compliance with applicable tax regulations. 
• Support statutory reporting requirements. 

General Administrative Support

• Prepare financial correspondence and reports. 
• Assist in responding to audit queries. 
• Participate in finance department projects and assignments. 
• Perform any other finance-related duties assigned by the Finance Manager. 

Procurement and Contract Management

• Oversee procurement planning and implementation.
• Ensure procurement processes comply with approved policies and regulations.
• Participate in supplier evaluation and contract negotiations.
• Monitor contract performance and supplier relationships.
• Ensure value for money and transparency in procurement activities.

Administration and Corporate Services

• Oversee office administration and facilities management.
• Manage organizational assets, inventory, and records.
• Coordinate transport, logistics, and fleet management activities.
• Ensure efficient administrative support services.
• Maintain appropriate filing and document management systems.
• Identify and assess financial and operational risks.
• Develop and implement risk mitigation measures.
• Support organizational governance and compliance frameworks.
• Ensure business continuity and operational resilience.
• Promote ethical conduct and accountability across the organization.
• Participate in organizational strategic planning processes.
• Advise management on financial and administrative matters.
• Contribute to policy development and implementation.
• Lead organizational improvement and efficiency initiatives.
• Support the achievement of corporate goals and objectives.

Key Performance Indicators (KPIs)

• Accuracy of petty cash reconciliations. 
• Timeliness of petty cash replenishments. 
• Accuracy of accounting postings. 
• Number of reconciliation discrepancies. 
• Timely submission of monthly financial reports. 
• Compliance with Company financial policies. 
• Audit findings relating to petty cash and financial records. 
• Accuracy of ledger balances. 
• Timely processing of financial transactions. 
• Proper maintenance of financial documentation. 

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration (Accounting Option), or a related field. 
• Professional qualification (ACCA, CIMA, CPA, or equivalent) is an added advantage. 

Experience

• Minimum of 3 years’ experience in finance or accounting. 
• Experience in petty cash management and reconciliation. 
• Experience using accounting software and financial management systems. 
• Experience in preparing financial reports and reconciliations. 

Knowledge

• Financial accounting principles. 
• Bookkeeping practices. 
• Petty cash management procedures. 
• Financial reporting standards. 
• Internal control systems. 
• Budgeting and cash management. 
• Tax regulations and statutory compliance. 
• Microsoft Excel and accounting software. 

Skills and Competencies

• Strong numerical and analytical skills. 
• High level of integrity and confidentiality. 
• Excellent attention to detail. 
• Strong organizational and time management skills. 
• Good communication and interpersonal skills. 
• Problem-solving and decision-making abilities. 
• Ability to work under pressure and meet deadlines. 
• Proficiency in Microsoft Office applications, particularly Excel. 
• Ability to work independently and as part of a team. 

Working Relationships

Internal

• Finance Manager 
• General Manager 
• Human Resources Department 
• Toll Department 
• Toll Audit Department
• All Company Departments 

External

• Banks 
• Auditors 
• Suppliers and Vendors 
• Regulatory Authorities 
• Social Security 
• Tax Authorities 

Authority

The Finance Officer is authorized to:

• Manage approved petty cash transactions within established limits. 
• Verify and reconcile petty cash records. 
• Post approved accounting transactions into the financial system. 
• Request supporting documents for financial transactions. 
• Recommend corrective actions where financial discrepancies are identified. 

Working Conditions

• Office-based position with occasional travel to operational sites if required. 
• Standard working hours with flexibility during month-end and year-end financial reporting periods. 
• May be required to work additional hours to meet reporting deadlines.

Application Process
Interested candidates should submit a comprehensive CV to apply@gamjobs.com. Please include “Finance Officer Application – [Your Name]” in the subject line.

Application deadline: On a rolling basis!