Administrative Manager 223 views

JOB TITLE: ADMINISTRATIVE MANAGER

REPORTING REL ATIONSHIPS

REPORTS DIRECTLY TO: HEAD HR & ADMIN

REPORTS INDIRECTLY TO: Managing Director

INDIRECT REPORTS: All other Department Heads

FOR
Oversee and streamline daily administrative functions, manage budgets, implement policies, and ensure smooth office operations, while also supervising administrative staff and ensuring accurate task completion. Consultation and guidance on various matters related to overall performance.
Service quality guidance and operational issues

KEY RESPONSIBILITIES

• Plan and streamline all administrative procedures
• Assess team performance to identify opportunities for coaching and guidance
• Manage personnel scheduling and project deadlines
• Encourage effective communication across the organization
• Managing Budgets and Supplies. … 
• Record Keeping. … 

          Arranging Repairs and Maintenance. 

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Any Other duties assigned by your Supervisor/s

CONTRIBUTES TO

Contributory impact on:

• Reliance’s  image and integrity
• Reliance’s overall profitability 
• Customer loyalty
• Market share of Reliance’s products and services

KNOW HOW AND EXPERIENCE

• Bachelor’s Degree in relevant subject plus 1 year experience OR 
• Graduate Diploma in relevant subject plus 3 years’ experience OR
• Sound knowledge of general banking law and practices, human resource, Administrative and the Bank’s products and services
• Managerial experience in an office setting
• Deep understanding of budgeting best practices
• In-depth knowledge of Microsoft Office or Google Suite
• Outstanding strategic planning abilities
• Comprehensive understanding of office management processes
• Demonstrable resourcefulness in high-stress situations
• Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees
• Familiar with computer processing/applications
• Sales targeting 
• Monitoring and reviewing sales performance/analysis
• Striking balance between customer’s needs/requests and bank rules/policies/procedures
• Excellent organizational and time management skills
• Ability to work with minimal or no supervision while performing duties

Salaries are very attractive and may vary based on qualification and experience.  RFS is an equal opportunity employer. All applications should include an updated CV and submit to the below address before closing date.
Job Descriptions are available upon request from below email.

THE HR MANAGER

RELIANCE FINANCIAL SERVICES (RFS)
46A KAIRABA AVENUE, KSMD
PO.BOX 4645, BAKAU
THE GAMBIA

IF BY E-MAIL TO: bnjallow@rfs.gm

The Closing date for all applications is Monday March 24, 2025 @3pm
prompt.
 Only Shortlisted candidates will be contacted
 RFS reserves the right to accept or reject any application.