RFQ – Supply and Installation of Office Furniture 146 views

SUBJECT: Request for Quotation  

Dear Prospective Bidder:  

CRS is seeking quotations for the supply and installation of office furniture at their CRS main office in Fajara.  Details of quotation submission/specifications/evaluation can be found below. 

This RFQ consists of the cover letter and the following: 

Section A – Quotation Submission Instructions  

Section B – Specifications/Scope of Work  

Section D – Evaluation Criteria Section  

Quotes shall only be submitted via e-mail to gm_Proposals@crs.org. Electronic submissions must be received by  the stated closing date and time indicated above. Quotes received after the deadline will not be considered.  Incomplete information submitted in response to this Request for Proposal will result in disqualification from  competition. Hard copies can be delivered at CRS main office (Bid Box). Issuance of this RFQ does not constitute  and award commitment on the part of the CRS nor does it commit the CRS to pay for costs incurred in the  preparation and submission of quotations. 

SECTION A – Quote Submission Instructions  

1. Submission of Quotations. Submit signed and dated offers to the office specified in this solicitation at or  before the exact time specified in this solicitation. At a minimum, offers must show: 
2. a) The time specified in the solicitation for receipt of offers. 
3. b) The name, address, and telephone number of the Bidder. 
4. c) A clear specification 
5. d) Price and any discount terms. 
6. e) Deliver time 
7. f) Past performance information, when included as an evaluation factor, to include recent and  relevant contracts for the same or similar items and other references (including contract numbers,  points of contact with telephone numbers and other relevant information).  
8. Period for acceptance of offers. The Bidder agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the  solicitation. 

 Multiple offers. Bidders are encouraged to submit multiple offers presenting alternative terms and  conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted  will be evaluated separately. 

4. Late submissions, modifications, revisions, and withdrawals of offers. 
5. a) Any offer, modification, revision, or withdrawal of an offer received at the CRS office designated in  the solicitation after the exact time specified for receipt of offers is “late” and will not be  considered. 
6. b) Offers may be withdrawn by written notice received at any time before the exact time set for  receipt of offers. An offer may be withdrawn in person by a Bidder its authorized representative if,  before the exact time set for receipt of offers, the identity of the person requesting withdrawal is  established and the person signs a receipt for the offer.  
7. Contract award. CRS intends to evaluate offers and award a contract to Bidder who provides the lowest  priced technically acceptable offer. Therefore, the Bidder’s initial offer should contain the Bidder’s best  terms from a price and technical standpoint. However, CRS reserves the right to conduct discussions later  if necessary. CRS may reject any or all or accept other than the lowest offer; and waive informalities and  minor irregularities in offers received.  
8. Multiple awards. CRS may accept any item or group of items of an offer, unless the Bidder qualifies the  offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for  quantities less than those specified. CRS reserves the right to make an award on any item for a quantity  less than the quantity offered, at the unit prices offered, unless the Bidder specifies otherwise in the offer. 
9. TAXES. CRS will withhold 10% of each invoice submitted for payment, and this sum shall be paid directly  to the Gambia Revenue Authority and the Agent will be issued a withholding tax certificate. 8. Validity of Quotation. The quotation validity required is 90 days.  
10. Submission of Quotation. Quotations must be submitted to gm_quotations@crs.org, no later than the  date and time of the deadline below. 4th February 2025 at 14:00 GMT.  
11. Eligibility Criteria.  

Bidders are required to meet the following criteria to be eligible to participate in this procurement: 

1. a) Have the legal capacity to enter a contract. 
2. b) Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of  these circumstances. 
3. c) Not be suspended or debarred from public procurement by the United States Government, the United  Nations, the World Bank, or DFID.  
4. d) Adhere to CRS code of conduct (Annex 3)

Bidders are required to submit the following documents as proof of eligibility: 

1. a) Valid trading license or equivalent; and 
2. b) Valid certificate of registration or equivalent.  
3. c) Tin Certificate 
4. d) Identity Card 

The Bidder, to the best of its current knowledge, did not provide within the previous 10 years, and will take all  reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any  individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or  has committed, attempted to commit, facilitated, or participated in terrorist acts. The undersigned declares that  he or she is authorized to sign on behalf of the company named above and to bind the company to all conditions  and provisions stated in the original RFQ. 

This quote is valid for 90 days.  

Printed Name Title Signature Date  

11. CRS’ Right.  

CRS reserves the right to reject any Quotation or all the Proposals and at its discretion cancel this RFQ.  Additionally, CRS may accept any item or group of items of a bid. CRS reserves the right to make an award on any  item for a quantity less than the quantity stated, at the unit prices quoted. CRS may reject any quote that is  determined to be nonresponsive. A responsive quote is one that complies with all terms and conditions of the  RFP. A quote must be complete, signed by an authorized signatory and delivered no later than the submission  time and date indicated on the first page of this RFP. CRS may reserve the right to waive any minor discrepancies  in a quote. This RFQ does not legally obligate CRS to award a contract. CRS reserves the right to fund/award any or  none of the submitted quotes. No commitment is made, either expressed or implied, to compensate Bidders for  costs incurred in the preparation and submission of their quotes. 

SECTION B – SPECIFICATIONS 

Office Furniture.

SECTION D – EVALUATION CRITERIA 

Technical evaluation criteria (60 points)

Financial Evaluation Criteria (40 points)

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