Vehicle Rental Services for the Post TRRC Unit Employer 146 views

 TERMS OF REFERENCE (TOR) FOR 

VEHICLE RENTAL SERVICES 

GENERAL INFORMATION 

Services/Work Description: Vehicle rental services for the Post TRRC Unit Employer: Ministry of Justice, The Gambia.  

Contract Type: Long-Term Contract 

Duration: 24 months  

Expected Start Date: March 2025 

BACKGROUND 

In November 2021, the Truth, Reconciliation and Reparations Commission (TRRC) submitted its final report to the Government, which included key recommendations on measures to ensure accountability, promote reconciliation and healing, and provide reparations for victims and their families. Among the recommendations was the establishment of symbolic memorialization initiatives as a vital form of reparative justice, aimed at fostering social cohesion and national healing. 

The Government of The Gambia has committed in its White Paper on the TRRC recommendations to implement 263 of the TRRC recommendations. In May 2022, the Government developed an Implementation Plan to guide the process, with memorialization as a central component. The Plan emphasizes a victim-centered approach to memorialization, ensuring that the memorials and initiatives reflect the nature and scale of the human rights violations identified by the TRRC. 

To support these efforts, the Post TRRC Unit at the Ministry of Justice, as per its work plans would require vehicle rental services for programme implementation. The Unit would therefore like to enter into a Long-Term Agreement (LTA) with reputable firms through a competitive bidding process to provide the aforementioned items on an hourly fixed price basis (Annex 1). The prices quoted for the various categories shall be fixed for a period of 24 months (2 years) when agreed on by the Ministry of Justice 

SCOPE OF WORK 

The service provider is expected to provide fully fueled and functional vehicles within a week’s notice. All rented vehicles should be fully insured and driven by licensed drivers. 

EXPECTED OUTPUTS AND DELIVERABLES 

 Point to point transportation services as requested by the PTU. Such services should include the driver, the vehicle, and fuel cost. 

 All vehicles assigned should be in excellent condition.

 The service provider will be responsible for its vehicle’s maintenance and cleaning  services. 

 The service provider is expected to complete a vehicle logbook indicating the date of the  trip, start /end dates, driver name, passenger’s signature. 

 The service provider’s drivers and vehicles will be the liability of the company. MOJ will  not be held liable in case of accidents. 

 Personnel acting on behalf of the service provider shall not be entitled for any benefit,  payment, compensation or entitlement. 

DURATION OF THE WORK  

The duration of this contract is for a duration of 24 months starting in March 2025 to February 2027.  

VEHICLE TOOLS AND SAFETY MEASURES 

The service provider must ensure that the assigned vehicles to MOJ account must include all safety measures and tools to ensure its safety function. Such tools and measures include but not limited to the following: 

 Air conditioner  

 Spare wheel  

 Standard tool kits (including jack and bolt wrench)  

 Safety Triangle  

 Fire Extinguisher  

 First Aid kit  

 Valid insurance  

 Valid registration documents 

EVALUATION CRITERIA  

HOW TO APPLY AND ANNEXES TO THE TOR 

Technical and Financial proposals must be sent via email to bids@posttrrc.com no later than 17  February 2025. 

This TOR is approved by: 

Signature:

Date: 

1/15/2025

Name and Designation: Ida Persson, Special Adviser on Transitional Justice Signature: 

Annex 1: 

DESCRIPTION HOURLY RATE IN GMD Sedan for maximum 4 passengers per day 

4-Wheel Drive for maximum 4 passengers per day 

Van for maximum 12 passengers per day 

Minibus for maximum 24 passengers per day