Administration & Finance Officer 441 views

Administration & Finance department

Recruitment – Administration & Finance Officer

Banjul, The Gambia

COLEAD is a non-profit interprofessional association founded in 1973 whose main purpose is to facilitate and implement all actions that directly and/or indirectly increase the contribution of the agri-food sector to the achievement of the United Nations (UN) Sustainable Development Goals (SDGs).

COLEAD manages development projects in the agricultural and food sector in low and low-middle income countries, financed by donors (mainly the European Union).

In December 2025, COLEAD signed a five-year grant contract with the European Union Delegation in The Gambia to implement a new programme entitled “Sustainable Production for Resilient and Inclusive New Generations (SPRING)”. 

In line with COLEAD’s programme implementation strategies and in accordance with internal operating procedures and donor requirements, COLEAD is looking to strengthen its Administration and Finance department. To this end, it is seeking an Administration and Finance Officer to be responsible for the following tasks:

Position Overview

Under the overall guidance of the Programme Coordinator and the Finance & Administration Control Manager, the Administration & Finance Officer delivers high-quality, accurate and timely administrative, financial and operational support services to internal and external stakeholders. The Officer ensures compliance with COLEAD internal procedures, donor requirements and applicable regulations, while contributing to the efficient implementation of programme activities and the smooth functioning of the Banjul office. The Officer serves as a key liaison between the Banjul office and COLEAD office in Brussels on administrative and financial matters.

The Administration & Finance Officer plays a central support role in programme implementation. While the position covers a broad range of administrative, financial, logistical and compliance-related responsibilities, the level of involvement in specific areas may vary according to programme needs, organisational priorities and the evolution of COLEAD operations in The Gambia.

Key Responsibilities

1. Administrative and Logistics Support

• Maintain professional filing and archiving systems.

• Prepare correspondence and manage incoming and outgoing couriers.

• Support travel arrangements, meetings, workshops and logistical activities.

• Manage office supplies, equipment and administrative records.

• Ensure the smooth day-to-day functioning of the Banjul office.

2. Financial and Administrative Monitoring

• Collect, verify and process invoices and supporting documents.

• Prepare payment files and monitor commitments and expenditures.

• Support budget monitoring and expenditure tracking against approved budgets.

• Assist with financial reporting and forecasting exercises.

• Guide staff and service providers on administrative procedures and tools.

3. Procurement and Contract Management

• Ensure compliance with COLEAD procurement procedures.

• Support tendering and supplier selection processes.

• Verify administrative compliance of bids and procurement documentation.

• Support contract administration and follow-up with suppliers.

• Maintain procurement and contract records.

4. Compliance, Reporting and Audit Support

• Ensure compliance with COLEAD procedures, donor requirements and applicable regulations.

• Support preparation of donor payment requests and financial reports.

• Prepare documentation for internal and external audits. (depending on one-off or recurring requests)

• Maintain accurate and complete supporting documentation.

5. Data and Systems Management

• Maintain and update administrative and financial databases.

• Support the use and improvement of ERP, CRM and reporting tools.

• Contribute to process improvement initiatives and internal control systems.

Requirements

Education

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, Management or a related field.

Experience

• Minimum 3 years of relevant professional experience in administration, finance, accounting, audit, procurement, operations or a related field.

• Experience in an NGO, donor-funded project, international organisation or consulting environment is an asset.

Languages

• Excellent command of English (written and spoken).

• French is an asset.

Technical Skills

• Strong Microsoft Office skills, especially Excel.

• Ability to analyse and organise data accurately.

• Experience with ERP, accounting or management systems is an asset.

Core Competencies

• Integrity and ethical conduct.

• Reliability and trustworthiness.

• Strong attention to detail.

• Excellent organisational and time-management skills.

• Ability to work independently and take initiative.

• Strong interpersonal and communication skills.

• Ability to maintain confidentiality.

• Commitment to continuous improvement and learning.

Assets

• Knowledge of European Union grant management, procurement and service contract procedures.

Benefits

This is a full-time role based in Banjul, offered under an independent consultancy agreement for an initial period of one (1) year, with the possibility of renewal.

The position is to be filled as soon as possible.

We offer a competitive remuneration package aligned with market standards and reflective of the candidate’s experience and qualifications. 

Joining COLEAD means becoming part of a passionate multicultural team. It’s also an opportunity to enjoy an enriching experience within a civil society organisation working for cooperation and development in the agri-food industry. COLEAD’s values are commitment, difference, humanity, performance and continuous improvement.

To apply, please CLICK HERE to  send your CV + cover letter + references by Friday 24th of July 2026.