Administrative Officer 637 views

TERMS OF REFERENCE

ADMINISTRATIVE OFFICER

A KEY RESPONSIBILITIES

1. 1. Deputise for and perform the job of the Administrative & Finance Officer in his/her absence.
   2. Assist the Registration and Licensing Officer for the manual entry of data of newly registered into provisional, permanent practitioners and temporal registers.
   3. Process mailings and documents submitted to Council and submit to Senior Administrative Officer for onward transmission to Registrar and the Deputy Registrar,
   4. Assist the Registration and Licensing Officer in the issuance medical and dental practitioners’ registration numbers, process certificates for delivery and create files.
   5. Be responsible for ensuring that the office is fully stocked with all the required stationery and office equipment required for its efficient operations.

• Manage Senior Officers’ calendars, schedule of appointments and prepare travel arrangements.

1. Maintain office filing system and assist in archiving.
2. Assist in taking minutes at meetings, writing letters, reports and internal memos.
3. Responsible for the collection and delivery of office supplies.
4. Responsible for the repairs/maintenance of all office equipment.
5. To keep all information relating to the non-professional group.
6. Ensure that files in storage room are kept in order.
7. Carries out regular files census in consultation with the Senior Administrative Officer.
8. Dispatches outgoing mails.
9. Ensure that all files classification systems are up to date.

QUALIFICATIONS AND EXPERIENCE

1. BSc in Administration with 2 years Administrative working experience, or
2. Postgraduate Diploma in Administration  with at least 3 years’ experience in administrative position; 

All Application to be sent via email: sao@mdcg.gm

Addressed to: Dr. Melville Omorlabi George,
Chairman,
Medical and Dental Council of The Gambia.
Application deadline: 8th November,2024.