Assistant to General Manager / Admin 884 views

Position: Assistant to General Manager / Admin.

Location: The Gambia – Farafenni

Company: Transgambia Bridge Company Ltd (TBC Ltd)

Type: Full-time

Company Overview

Transgambia Bridge Company Ltd (TBC Ltd) is a special purpose vehicle established to manage and operate the Senegambia Bridge under a concession agreement as part of Africa50’s Asset Recycling Programme. With a strong commitment to operational excellence, sustainability, and impactful infrastructure management, TBC Ltd seeks to continue enhancing transport connectivity and economic development in The Gambia and ECOWAS region.

Primary Duties and Responsibilities

• Manage the GM’s calendar, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain and organize files, records, and documentation.
• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings. Manage communication channels, such as phone calls and emails.

Details of Tasks 

• Operational Support:
  – Assist in the preparation of operational reports and presentations.
  – Coordinate with different departments to gather necessary information for reports and updates.
  – Track and follow up on project timelines and deliverables.
• Project Assistance:
  – Support the GM in the planning and execution of the project’s initial phase (mobilisation).
  – Monitor project progress and provide regular updates to the GM.
  – Assist in the preparation of project documentation (manuals, procedures) and reports.
• Communication:
  – Act as a liaison between the GM and internal/external stakeholders.
  – Handle inquiries and requests from internal and external parties.
  – Ensure clear and effective communication within the different O&M departments (finance/HR , tolling, traffic & maintenance).
• Meeting Coordination:
  – Prepare agendas, take minutes, and distribute notes from meetings.
  – Follow up on action items from meetings to ensure timely completion.
  – Organize and coordinate logistics for meetings, including venue arrangements and materials.

The above describes essential responsibilities and activities that are typical for an incumbent in this job.  This is not intended to be an exhaustive list of tasks performed. Depending on organizational requirements, the Assistant to General Manager shall perform other activities which may be assigned from time to time.

Working Environment 

Normal office environment with occasional fieldwork

Measures of Performance

• Level of Services are within acceptable standards.
• Quality of deliverables (Word documents)
• Capacity to coordinate and interact with various stakeholders (colleagues, subcontractors, clients)

Required profile, qualifications and experience 

Sex Male / Female

Age Range 21 to 31 Years Old

Education High School Graduate

Minimum Work Experience 2 years experience in an administrative position.

Skills & Abilities English writing capacities, Word/Excel/Powerpoint

Personal Characteristics Able to relate with people with diverse economic backgrounds.

Standard Tests Personality, Aptitude, Skills, Medical

Personal References 1-Personal, 1-Former Superior, 1-Co-Worker

Application Process

Interested candidates should submit a comprehensive CV to tbcjobs@gamjobs.com Please include “Finance Manager Application – [Your Name]” in the subject line.

Application deadline: January 16th, 2025.