Executive Assistant to the Chief Executive Officer 244 views

Reports To: Chief Executive Officer
Department: Office of the Chief Executive Officer
Duty Station: Sir Dawda Kairaba Jawara International Conference Centre – Bijilo

JOB PURPOSE

The Executive Assistant to the CEO provides high-level administrative, executive and coordination support to the Chief Executive Officer. The position ensures the effective management of the CEO’s office, facilitates communication and coordination with internal and external stakeholders, and supports the CEO in carrying out strategic, operational and official responsibilities.

KEY DUTIES AND RESPONSIBILITIES

• Manage the CEO’s diary, appointments, meetings and official engagements.
• Prepare correspondence, reports, briefing notes, presentations, speeches and other documents for the CEO.
• Coordinate and provide administrative support for Management and Board meetings.
• Record, monitor and follow up on decisions, action points and assignments arising from meetings.
• Coordinate communication between the CEO’s Office, Management, departments and external stakeholders.
• Support the coordination of VIP visits, official functions, conferences and other BICC events involving the CEO.
• Manage confidential correspondence, records and documents within the CEO’s Office.
• Coordinate the CEO’s travel arrangements, itineraries and related logistics.
• Conduct research and prepare briefs and information required by the CEO.
• Assist with stakeholder engagement involving government institutions, clients, partners and other organizations.
• Monitor deadlines and follow up on matters assigned by the CEO.
• Undertake special assignments and other duties as directed by the CEO.

KEY DELIVERABLES

• Effective management of the CEO’s schedule and engagements.
• Timely preparation and management of executive correspondence and documents.
• Effective tracking and follow-up of Management and Board action points.
• Proper and confidential maintenance of CEO Office records.
• Efficient coordination of meetings, travel, VIP engagements and official events.
• Timely provision of research, briefing materials and administrative support to the CEO.
• Effective communication and coordination between the CEO and key stakeholders.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree, Higher National Diploma (HND), or Diploma in Business Administration, Management, Public Administration, Communications, Office Administration, or a related field.
• At least 3 years’ relevant experience in executive assistance, administration, management support or a similar role.
• Experience supporting a senior executive, CEO, Managing Director or Board will be an advantage.
• Experience in the hospitality, events, government, corporate or international organization environment is desirable.

KEY COMPETENCIES

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Excellent writing, editing and document preparation skills.
• High level of confidentiality, integrity and professionalism.
• Strong attention to detail and ability to manage multiple priorities.
• Good knowledge of Microsoft Office applications.
• Strong stakeholder-management and coordination skills.
• Ability to work independently, exercise sound judgement and meet deadlines.
• Flexibility to work beyond normal hours when required for official events and CEO engagements.

PERFORMANCE EXPECTATIONS

The Executive Assistant is expected to demonstrate professionalism, confidentiality, efficiency, responsiveness and sound judgment, while ensuring that the CEO is adequately supported and that executive decisions, assignments and engagements are effectively coordinated and followed through.

CONFIDENTIALITY

The Executive Assistant shall be required to maintain strict confidentiality concerning all official, corporate, financial, personnel, contractual, legal, Board and stakeholder information accessed in the course of his/her duties.

APPLICATION PROCEDURE

Interested and qualified candidates are invited to submit their Curriculum Vitae (CV) and Cover Letter through either of the following channels:                                                                      

Email Submission:

Applications should be sent to ebrimak.jatta@biccgm.com

Physical Submission: 

Alternatively, applicants may submit hard copies of their CVs and Cover Letters at the:  Sir Dawda Kairaba Jawara International Conference Centre (SDKJ-ICC), Bijilo.

Application Deadline: 30th November 2026.

Applications must be received on or before the stated deadline. Only shortlisted candidates will be contacted.