Fleet Control Assistant 345 views

Department: Corporate Service
Reports To: Fleet Officer 
Duty Station: As assigned by RFS

 Job Purpose

The Fleet Control Assistant is responsible for supporting the effective management, monitoring, and coordination of company vehicles to ensure their availability, safety, proper utilisation, and efficient operation in support of Reliance Financial Service (RFS) activities.

Key Duties and Responsibilities

• Monitor and coordinate the daily movement and allocation of company vehicles.
• Maintain accurate records of vehicle assignments, mileage, fuel consumption, maintenance, and repairs.
• Monitor vehicle usage and ensure compliance with RFS fleet policies and procedures.
• Coordinate vehicle servicing, inspections, insurance renewals, and other statutory requirements.
• Track vehicle availability and report breakdowns, accidents, delays, or mismanagement to the appropriate supervisor.
• Assist in monitoring fuel consumption and identifying unusual fuel usage or operational costs.
• Maintain updated records of drivers, driving licences, vehicle documents, and service schedules.
• Liaise with drivers, management, mechanics, and service providers to ensure smooth fleet operations.
• Prepare daily, weekly, and monthly fleet activity reports as required.
• Ensure that vehicles are clean, roadworthy, and available for authorised business activities.
• Report any irregularities, incidents, or maintenance concerns promptly.
• Perform other fleet-related administrative duties as assigned.

 Qualifications and Requirements

• Minimum of secondary education; a diploma in Business Administration, Logistics, Transport Management, or a related field is an advantage.
• Previous experience in fleet administration, logistics, transport coordination, or a similar role is preferred.
• Good computer skills, particularly in Microsoft Word and Excel.
• Strong organisational, record-keeping, and communication skills.
• Ability to analyse vehicle records and identify discrepancies.
• High level of honesty, confidentiality, accuracy, and accountability.
• Knowledge of vehicle maintenance procedures and road traffic regulations is an advantage.

Key Competencies

• Organisation and time management.
• Attention to detail.
• Communication and teamwork.
• Problem-solving and reporting.
• Record management and data accuracy.
• Integrity and professional conduct.

Performance Indicators

Performance will be assessed based on the accuracy of fleet records, timely vehicle servicing and document renewals, efficient vehicle utilisation, proper fuel monitoring, timely reporting of incidents, and compliance with RFS policies and procedures.

Working Conditions

The Fleet Control Assistant will work in an office and operational environment and may occasionally be required to inspect vehicles, coordinate with drivers, or respond to fleet-related issues outside normal working hours.

Kindly note that all applications and CV should be submitted in hard copy, addressed to the HR Manager, Reliance Financial Services,46a Kairaba Avenue, and must clearly indicate the position being applied for.

Deadline: Friday 16th October 2026.