Logistics Officer Consultancy 273 views

GENERAL INFORMATION
Services/Work Description: Provision of efficient logistics and administrative services to the Post-TRRC Unit
Employer: Ministry of Justice
Contract Type: Individual Consultant
Duration: 100 working days over 10 months
Expected Start Date: March 2025

BACKGROUND
The Truth, Reconciliation and Reparations Commission (TRRC) was established in December 2017 through an Act of National Assembly, with a mandate to investigate human rights violations that occurred between July 1994 and January 2017. The Commission was given broad powers to gather evidence, hear testimony from witnesses and victims, and recommend measures to address the legacy of past abuses. The TRRC was also mandated to promote reconciliation and healing, and to make recommendations for reparations for victims and their families.

In November 2021, the TRRC submitted its final report to the Government, which included a wide range of findings and 265 recommendations geared towards addressing the legacy of past human rights violations. The TRRC recommendations include measures to ensure accountability, promote reconciliation and healing, and provide reparations for victims and their families. The recommendations include institutional reforms to strengthen the rule of law, enhance human rights protections, and ensure that state security agencies are accountable to the public. The TRRC also recommended the establishment of a reparations fund to provide financial and other forms of assistance to victims and their families. The Government of The Gambia has committed in its White Paper on the TRRC recommendations to implement 263 of the TRRC recommendations, and in May 2023, developed an Implementation Plan to guide the process. The Implementation Plan aims to ensure that the TRRC’s recommendations are fully and effectively implemented, in a manner that is transparent, inclusive, and accountable. The Plan outlines the steps that the Government will take to implement the various recommendations and identifies the key stakeholders responsible for implementing them. The Ministry of Justice has set up a Post TRRC Unit (PTU) that will be housed within the Ministry of Justice to serve as a Secretariat to the Steering Committee responsible for coordinating the implementation of the recommendations.

OBJECTIVES
The objective of this consultancy is to ensure quality and efficient logistical and administrative
services for the Post TRRC Unit (PTU), as the Secretariat of the Steering Committee on the
Implementation Plan.

SCOPE OF THE WORK
The Ministry of Justice and Attorney General’s Chambers seeks the services of a consultant to
provide hands-on assistance in performing the following logistical and administrative activities:
 Implementation of operational strategies.
 Provision of administrative and logistical support.
 Provision of support to office maintenance, archiving and assets management.
 Support as needed to ensure achievement of the PTU objectives and results.
(i) Ensures implementation of operational strategies, focusing on achievement of the following results:
 Full compliance of administrative activities with MOJ/UN/donor rules, regulations, policies and strategies.
 Provision of inputs to preparation of administrative team results-oriented workplans.
(ii) Provides administrative and logistical support, focusing on achievement of the following
results:
 Receipt of goods, customs clearance arrangements, preparation of all necessary documentations as requested by the Procurement Specialist.
 Arrangement of travel and hotel reservations,
 Extracting, inputting, copying and filing data from various sources.
 Maintenance of files in the PTU.
(iii) Provides support to office maintenance and assets management, focusing on achievement of the following results:
 Collection of information on assets management, maintenance of records and files on assets management.
 Maintenance of files and records relevant to office maintenance.
 Support asset transfer from MOJ and projects to partners.
 Maintenance of PTU Archiving database.

DELIVERABLES

Activity Number: 1

Deliverables / Outputs: Progress Report with tasks accomplished after every 10 working days.

Duration: After every 10 working days.

Approving Authority: Procurement Specialist

INSTITUTIONAL ARRANGEMENT / REPORTING RELATIONSHIPS 

The selected Consultant will report directly to the Procurement Specialist, who would  provide guidance and assess the quality of the deliverables together with the Head of  the Post TRRC Unit. 

DURATION OF THE WORK 

The duration of this contract is for 100 working days over 10 months, from March to  December 2025. 

QUALIFICATIONS REQUIRED 

Academic Qualifications 

 A High School Certificate 

 A bachelor’s degree would be an advantage 

 Professional experience 

 3 years professional experience in logistics and administration, 5 years with a High  School Certificate 

 Language and other skills 

 Strong knowledge of English, including the ability to present clearly and concisely  ideas and concepts in written and oral form. 

 Capacity to communicate fluently with different stakeholders, and  Computer skills: full command of Microsoft applications (word, excel, PowerPoint)  and common internet applications will be required. 

Important Note: 

Applicants are required to have the following professional and technical qualifications and  only those who hold these qualifications will be shortlisted and contacted. Women, young  people, victims or their family members and/or Persons with Disabilities are strongly  encouraged to apply. 

CRITERIA FOR SELECTING THE BEST OFFER 

Upon the advertisement of the Procurement Notice, any qualified and interested person  must submit a Technical and Financial Proposal separately. The Technical proposal must include a motivational letter and CV. The motivational letter should provide details on why  the applicant believes they are most qualified for this role, and an understanding of the role. 

The Financial proposal should include the individual’s all-inclusive daily rate in GMD. Applicants will be evaluated based on Cumulative Analysis as per the following scenario: 

 Responsive/compliant/acceptable, and 

 Having received the highest score out of a pre-determined set of weighted technical  and financial criteria specific to the solicitation. In this regard, the respective weight  of the proposals are: 

o Technical Criteria weight is 70% 

o Financial Criteria weight is 30%

EVALUATION METHODOLOGY

Contract award shall be made to the applicant whose offer has been evaluated and determined as:
 responsive/compliant/acceptable, and
 having received the cumulative highest score out of a predetermined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 70% from the maximum available technical score (70 points) would be considered for the Financial Evaluation. The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will be equal to 30. The proposal obtaining the overall cumulatively highest score after adding the score of the technical criteria and the financial proposal will be considered as the most compliant offer.

PAYMENT AUTHORITY
The qualified consultant shall receive his/her payment upon certification of the completed
tasks as satisfactory by the Special Adviser, as per the following payment schedule:

Deliverables or documents to be delivered: Progress Report with tasks accomplished after every 10 days of work.

Approval should be obtained: Solicitor General and Legal Secretary.

Payment Percentage: 10%

CONFIDENTIALITY AND PROPRIETARY INTERESTS 

The Consultant shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the consultancy service without prior written consent. Proprietary interests on all materials and documents prepared by the consultants under the assignment shall become and remain properties of the Attorney Generals Chambers & the Ministry of Justice.

HOW TO APPLY AND ANNEXES TO THE TOR 

Interested individuals are to submit two documents, a Technical and a Financial proposal to bids@posttrrc.com no later than 17th February 2025. Please read section 8 of this ToR for details of what to include in the Technical and Financial proposal. 

Interested individuals are encouraged to read the Government’s White Paper on the TRRC recommendations, and its subsequent Implementation Plan, both available for download here: https://www.moj.gm/downloads

This TOR is approved by: Signature:

Date: 

1/15/2025

Name and Designation: Ida Persson, Special Adviser to the Minister of Justice on  Transitional Justice