M&E Assistant (Consultant) 493 views

Position Title: M&E Assistant (Consultant)

Project: Resilience of Organizations for Transformative Smallholder Agriculture (ROOTS)

Reports to: PM&EO

Position Type: Short Term

Background

The ROOTS Project is committed to achieving its development objective of improving food security, enhancing climate resilience, and market access. A core component of this strategy involves the use of robust, real-time Monitoring and Evaluation (M&E) systems to track results, inform decision making and enhance accountability.

Monitoring and Evaluation (M&E) being a central component of the project’s implementation and accountability strategy, integrating data systems such as Management Information Systems (MIS) and interactive dashboards for real-time performance tracking.

To meet growing data and knowledge management demands, the project has adopted a digital, integrated Monitoring, Evaluation, and Knowledge Management (M&E/KM) platform and an interactive dashboard. This system is essential for collecting and analyzing data across multiple components and regions, visualizing key performance indicators, and facilitating adaptive management based on evidence.

The recruitment of an M&E Assistant is therefore critical to:

• Strengthen data system functionality and ensure timely and accurate data collection and processing.
• Support the PSU and the regional teams in the use of MIS database.
• Improve the quality and use of performance data for reporting, decision-making, and learning.
• Sustain knowledge management infrastructure and support training of partners and field actors.

Purpose of the Position

The M&E Assistant will support the design, operation, and maintenance of the project’s digital MIS/ M&E database ensuring data quality, consistency, and accessibility across regions. S/he will provide technical support for data collection, storage, analysis, and visualization, enabling effective project monitoring and reporting.

Duties and Responsibilities

• Operate, maintain, and troubleshoot the ROOTS M&E/ MIS platform in alignment with project needs.
• Ensure timely data synchronization between field collection tools and central databases.
• Regularly update and back up MIS/M&E systems and perform version upgrades as needed.
• Provide first-line IT support for digital data collection devices and field reporting systems.
• Monitor and manage the flow of project data from field to central databases, ensuring timeliness, accuracy, and completeness.
• Support data cleaning, validation, and aggregation for quarterly and annual progress reports.
• Operate and update the project’s interactive dashboards for real-time visualization of KPIs and results.
• Train regional staff and field assistants on data collection tools and MIS usage.
• Provide mentoring and user support on MIS functionality, data upload procedures, and reporting workflows.
• Conduct field missions to support data collection, troubleshooting issues, and provide hands-on coaching.
• Liaise with regional coordinators and technical specialists to support activity tracking and data use.
• Contribute to evaluations, baseline/midline/endline surveys, and special studies.
• Perform any other duties related to M&E and digital systems assigned by the Planning, M&E Officer or Project Management.

Deliverables

• Operational MIS and dashboard system with regular data updates.
• Monthly data quality assurance reports.
• Contribute to quarterly and annual M&E progress reports.

Qualifications and Experience

A. Education

• Bachelor’s degree in IT, Computer Science, Software Engineering, social sciences or related field.
• Diploma in a related field with at least two (2) additional years of relevant experience.
• A technical certificate in software engineering plus five (5) years of MIS management experience may be considered.

B. Experience

• Minimum 5 years of experience in MIS management using Dot Net Framework.
• At least 2 years of experience in programming (JavaScript) and SQL Server.
• Experience with interactive dashboard.
• Experience in device management, database backup, and user registration.
• Prior experience with government, IFAD, UN, or donor-funded agriculture projects is desirable.

C. Skills

• Proficiency in Kobo Collect, Survey CTO, ODK is an advantage
• Strong analytical and troubleshooting skills.
• Proficiency in Power BI or similar data visualization platforms.
• Excellent communication and coordination skills.

Submission Deadline: Applications must be submitted no later than Friday, 6th November 2026 at 16:00 hrs.

Submission Method: Applicants should send their Application Letter and CV to: procurement@rootsprojectgm.com copying b.saidy@rootsprojectgm.com