Procurement Officer 208 views

SOS Children’s Villages in The Gambia is a non-governmental social development organisation that has been active in the field of children’s rights and committed to children’s needs and concerns since 1982. Focussing its work on children without parental care and children in families in difficult circumstances, the organisation has a wide range of programmes, which include: Children’s Villages, Youth Facilities, Family Strengthening Programmes, Kindergartens, Schools, a Mother and Child Clinic, Vocational Training Centres, Youth Empowerment projects, a Community Strengthening Through Green Economy and Education Project, a Monetising Waste Project and a Gender Equality Project

SOS Children’s Villages in The Gambia is looking for a suitably qualified candidate for the position of a Procurement Officer.

Position summary:

The Procurement Officer is responsible for managing the end-to-end procurement process for the National Association. This includes sourcing suppliers, negotiating contracts, managing tenders, and ensuring the timely and cost-effective acquisition of quality goods and services. The role ensures full compliance with SOS Children’s Villages’ procurement policies and procedures while maintaining accurate records and fostering strong supplier relationships to support the effective operation of all SOS activities in The Gambia.

The Procurement Officer works closely with the finance and programmes teams and reports to the Finance & Controlling Manager.

General aim of the position

To manage the procurement process efficiently and with integrity, ensuring value for money, compliance with policies, and timely delivery of quality goods and services to support all SOS programmes and facilities.

Explore local, national, and, when necessary, international markets to identify reliable suppliers with high-quality products at competitive prices and short delivery times.

Develop and maintain a pre-qualified list of approved suppliers and conduct regular performance reviews of key suppliers.

Establish and maintain good working relationships with suppliers to ensure a stable supply of goods and services.

Be fully aware of and strictly adhere to all SOS CV procurement procedures, including tenders, quotations, and authorization limits.

Prepare and launch invitations to tender in accordance with SOS CV procurement procedures.

Analyse quotations and tenders, and prepare comparative bid analysis for the National Procurement Committee.

Determine appropriate purchase quantities by considering internal demand, product availability, delivery times, and budgets.

Formalise the delivery of goods by checking quality and quantity against purchase orders and delivery notes.

Ensure a sufficient stock of materials, components, products, and supplies to support effective operations.

Regularly check inventory levels, delivery timeframes, turnover of goods, and price fluctuations.

Maintain accurate and up-to-date procurement and inventory records.

Act as a key member of the National Procurement Committee, preparing all necessary documentation and analysis for committee review and decisions.

Prepare and submit a monthly procurement report to the Finance & Controlling Manager, detailing activities, savings, supplier performance, and compliance metrics.

Work closely with the finance and programmes teams to understand their procurement needs and provide timely support.

Qualifications/Competencies required:

A Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field.

A professional certification in procurement (e.g., CIPS) is highly desirable.

Minimum of 3-5 years of proven experience in a procurement or supply chain role, preferably within an

NGO or international organization.

In-depth knowledge of procurement principles, tendering processes, and contract management.

Strong negotiation and communication skills.

Excellent analytical and organizational skills with a high attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Demonstrated ability to work with integrity and maintain confidentiality.

Experience in fleet or asset management is desirable.

Knowledge of the local Gambian market and supplier landscape is an added advantage.

Ability to work effectively under pressure and meet tight deadlines.

A proactive and problem-solving approach

We offer:
Competitive salary and benefits package
A supportive team working environment
Opportunity to work for a well respected and recognised NGO
A key role supporting the efficient delivery of services to children and families

To apply, submit your letter of interest with Curriculum Vitae and certificates to: job.apply@sosgambia.org with the subject line: PROCUREMENTOFFICER2025.

Closing date for submission of applications will be specified in the final advert.

Only successful candidates will be contacted.

For more information on this project please visit our website at www.sosgambia.org

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.