Supply Chain Intern 894 views

25-11-2024

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at  www.iom.int/diversity

Context

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Core Functions / Responsibilities

Sourcing Tasks

• Sourcing and requesting quotations from
• Identify local service
• Responding to programme requests for
• Analyze and evaluate that vendor’s performance in terms of quality, prices, delivery, and equipment are in conformity with the organization’s requirements.
• Ensure local administrative and finance procedures are in place and followed in accordance with the IOM regulations, specific to voucher systems.

Procurement Tasks

• Confirm terms of payment and delivery conditions in order to prepare Purchase Orders (PO). Prepare Pro-forma purchase Ensure the appropriate level of authorization is received prior to releasing the orders.
• Assist in monitoring the PO status and keep abreast of availability of goods or any changes that may affect or modify the pre-determined conditions.
• Conduct tracking and reporting of service provision
• Assist the Procurement and Logistics Officer in establishing a tracking system to account for commodities, supplies, equipment, and project’s assets in Banjul. Monitor tracking system and ensure that it is functioning properly.
• Assist the Procurement and Logistics Officer in asset inventory
• Assist e-filing systems as well as assist RMO and Procurement and Logistics Officer in records keeping management in relation to the projects.
• Ensure regular voucher inventory and retrieval from vendors, for records and payment
• Perform any other duties as may be

Required Qualifications and Experience

Education

• Be enrolled in the final academic year of a university degree programme in management studies (minimum Bachelor’s level or equivalent); or
• Be enrolled in a graduate degree programme (second university degree or equivalent, or higher); or
• Have graduated with a university or graduate degree and, if selected, must commence the internship within one-year of graduation.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Skills

• Excellent writing and communication
• Knowledge of other applications such as Microsoft Word, Power Point Excel, and Visio an advantage.

Languages

• Fluency in English and one of the local languages is
• Knowledge in French is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Note:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Closing date: 25-11-2024