Request for Quotation (RFQ) for the Supply of Three Vehicles for Peace Corps/The Gambia 1391 views

PEACE CORPS OVERSEAS REQUEST FOR QUOTATION TEMPLATE

CONTRACTING OFFICER GUIDANCE

• This Request for Quotation (RFQ) template shall be used to request quotations for purchases of supplies and/or services valued at 15,000 USDE or So long as the essential elements are included, it may be modified by post to best fit the circumstances of the procurement at hand.
• Prior to final distribution and/or advertising, the Contracting Officer must review the entire RFQ to ensure that:
  • All sections are
  • All “[Notes to Contracting Officer]” which are embedded in the template in red have been addressed and then deleted.
  • Any blank rows, columns, or lines have been
  • It makes sense to someone unfamiliar with the contracting
• The entire RFQ and all attachments must be saved in the contract
• Although it may be translated into another language, the official version must be in

PEACE CORPS

Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment RFQ Number: 635-FY26-012

Peace Corps/The Gambia has a need for three vehicles. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.

If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment II—Vendor Quotation Form by email to:

E-mail: GM-Procurement@peacecorps.gov

Quotations are due no later than 5:30 PM on August 31, 2026. Late quotations will not be accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please.

Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

Statement of Work/Description of Requirements

All vehicles must contain the following standard options:

• Air conditioning with
• Seat belts (all locations, including front, rear, side, middle, and jump seat passengers)
• AM/FM radio with Bluetooth and USB charger plug in for extensions/adaptors.
• Power assisted
• Fuel double
• Heavy duty suspensions with a bull bar defender
• Intermittent wipers,
• Power assisted ,
• Rear defogger with Wiper Seat belts
• Rubber mat and Vinyl leather seat materials (No carpeted floor or cloth seats)
• Front Bull Bar bumper with fog lights
• Set of tires and spare parts

The vendor shall use privately owned U.S.-flag commercial vessels to ship at least 50 percent of the gross tonnage involved under this contract, to the extent that such vessels are available at rates that are fair and reasonable for privately owned U.S.-flag commercial vessels.

All vehicle(s) must meet local regulations and be able to be supported by the local authorized distributor. [All vehicle(s) must include general or tropical specifications.

The vendor must provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicle(s) with the proper authorities in the Gambia, identifying the US Embassy of the Gambia as the legal owner of the vehicle(s) in accordance with US Embassy requirements.

If importing the vehicles into the Gambia, the vendor must transport the vehicle to [identify port of entry].

If importing the vehicles into The Gambia, Peace Corps will accept quotations indicating that the Vendor will.

1. Complete the customs clearance process based on duty exemption approval documents provided to the vendor by the Peace Corps; and
2. Complete the necessary importation registration paperwork,

Or that the Vendor will not be providing services a) and b) specified above. If the Vendor’s quotation specifies that they will not be providing services a) and b) specified above, the Vendor’s quotation will be evaluated as if the cost was [1,250 USDE – post to adjust based on local costs for these services with 3rd party vendor] per vehicle more than the quoted price. This adjustment is for evaluation purposes only.

Place of Performance [and Required Delivery Schedule]

Banjul Port

Contract Terms and Conditions

As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

• Submitting a complete quotation by the specified
• Ability to provide the vehicle(s) which meet all standard specifications and include all specific requirements noted in Chart 001 to the required delivery address [within the specified timeframe].
• Ability to provide the vehicle(s) which meet all standard specifications and include all specific requirements noted in Chart 002 to the required delivery address [within the specified timeframe].
• Vendor confirmed that they are able provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicle(s) with the proper authorities in the Gambia, identifying the US Embassy of the Gambia as the legal owner of the vehicle(s) in accordance with US Embassy requirements.
• If importing the vehicles into the Gambia, vendor confirmed they are able to transport the vehicle to [identify port of entry].

Negotiations and Selection:

Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results. [End of RFQ]

ATTACHMENT 1 – VENDOR QUOTATION FORM

Request for Quotations (RFQ) Number: (Note to Contracting Officer: Copy number from above here.)

Vendor:

Vendor’s Business Address:

Authorized Representative:

Name:

Position/Title:

Phone Number:

E-mail Address:

Quoted Prices (Inclusive of Administrative and/or Overhead Costs): Vendor—Include “N/A” where applicable.

(Note to Contracting Officer: Add/delete lines to chart below, as needed. Replace all “Xs” in Item and Description columns with appropriate numbers.)

By checking this box, I confirm that the vehicle(s) quoted above include all of the standard specifications and all specific requirements specified in the RFQ. I have attached full vehicle specification sheets for the quoted vehicle(s) to this Quotation Form. ☐

By checking this box, I confirm that, if awarded a contract for the vehicle(s) quoted above, the vendor I represent will provide all necessary paperwork/documentation to the Peace Corps for Peace Corps to register all vehicle(s) with the proper authorities in the Gambia, identifying the US Embassy of the Gambia as the legal owner of the vehicle(s) in accordance with US Embassy requirements. ☐

By checking this box, I confirm that if awarded a contract for the vehicle(s) quoted above, the vendor I represent will be importing it/them into the Gambia to satisfy the requirement, and that the vendor I represent will transport the vehicle to [identify port of entry].

By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above, that the vendor I represent will:

• • Complete the customs clearance process based on duty exemption approval documents provided to the vendor by the Peace Corps; and
  • Complete the necessary importation registration paperwork, ☐

By checking this box, I further confirm, if awarded a contract for the vehicle(s) quoted above, that the vendor I represent will not:

• • Complete the customs clearance process based on duty exemption approval documents provided to the vendor by the Peace Corps; and
  • Complete the necessary importation registration paperwork,

and therefore that my quotation price will be adjusted for evaluation purposes as specified in the RFQ. ☐

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart: Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (The manufacturer’s commercial warranty registered to the Peace Corps as the first registered owner is the minimum required.):

SUPPLIER AUTHORIZED REPRESENTATIVE

Signature:                                                               

Date: